Private functions

Scitech is available as a memorable and outstanding venue for your private event, whether it is a milestone birthday celebration, family reunion or unique wedding reception.

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We can create an event to your needs for 50 to 600 guests, utilising any combination of our facility spaces. Scitech staff will be on hand to assist with the management of your event, to greet your guests, manage their free parking and most importantly to entertain and share the wonders of Scitech.

Foyers and Science Theatre or Planetarium

The Scitech foyer and the Scitech Planetarium foyer are unique spaces to host smaller, intimate events, such as cocktail and canapé style events.

The 140 seat Science Theatre and 180 seat Planetarium are both fully fitted with AV equipment for any presentations or speeches you may wish to hold.

Why not make your event even more memorable and include a live science show in the Science Theatre or a presenter led planetarium show and a full dome movie in the Planetarium.

Exhibition spaces

If you are after an event on a grander scale we can open up our exhibition spaces, providing a much larger space to play, converse and enjoy your evening.

Scitech is ideally suited for cocktail style events where wait staff circulate food and drinks while guests mingle on the exhibition floor, or have bar and food stations in the foyer or amongst the exhibits.

Our eating area, Tastebud, can work well as a dance floor or dining area for a sit down dinner for up to 100 people, and AV equipment can be hired for either music, or speeches throughout the evening.

Contact

For further information on holding your event at Scitech, or to arrange an exclusive tour of the venues, please call 9215 0700 or email This email address is being protected from spambots. You need JavaScript enabled to view it.

  Pricing  Floor map Catering and alcohol T&C 

 

Pricing

Venue hire rates are for a standard three hour function. Additional hours, patrons and optional extras are available at additional cost.

Science Theatre and Scitech Foyer

Day Cost
Monday – Thursday $1000 | from 1 Jan 2016: $1100
Friday – Sunday $1400 | from 1 Jan 2016: $1550

Note: 140 maximum capacity.

Scitech Exhibitions School Fundraiser Package

Day Cost
Monday – Thursday $1100 | from 1 Jan 2016: $1250
Friday – Sunday $1400 | from 1 Jan 2016: $1550

Note: Price based on up to 300 guest, 600 maximum capacity at additional cost. This space includes use of Science Theatre and Scitech Foyer. Scitech Planetarium and Planetarium foyer can be added on at extra cost.

Science Exhibitions

Day Cost
Monday – Thursday $1600 | from 1 Jan 2016: $1800
Friday – Sunday $1800 | from 1 Jan 2016: $2000

Note: Price based on up to 300 guest, 600 maximum capacity at additional cost. This space includes use of Science Theatre and Scitech Foyer. Scitech Planetarium and Planetarium foyer can be added on at extra cost.

Science Planetarium

Day Cost
Monday – Thursday $1800
Friday – Sunday $2000

Note: 170 maximum capacity.

Scitech Planetarium School Fundraiser Package

 

Day  Cost 
 Monday – Thursday  $1250
 Friday – Sunday $1550 

Optional Extras

Item Cost
Additional setup/pack down time $150.00/hr
 Additional event length $250.00/hr
 Additional Guests: 301-500* $250.00
 Additional Guests: 501-600* $350.00
 Scitech Planetarium $500.00
 Scitech Discovery Shop $250.00
 PA system** $250.00
 Staging $400.00
LED Par Can Lights (max 8) $25.00/light


Note: *Additional guests can only be added on to exhibition spaces. **PA system in Science Theatre and Scitech Planetarium inclusive of cost, additional hire charge only applicable when setup elsewhere.

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Floor map

floor-map

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Catering and alcohol

Scitech’s preferred caterer is Heyder and Shears, you can however engage any caterer you would like for your event. Other caterers that may be of interest, depending on what level of food and service you are after are Innovations Catering or Nosh Catering. You are even welcome to have pizza delivered.

We have a kitchen available should you wish to book in caterers. It contains bench space and access to power and instantaneous hot water. There is direct lift access to the kitchen from the carpark. Please note, open flame and gas appliance are not permitted within Scitech.

Scitech is not a licensed venue, however you are of course welcome to have alcohol. If you intend to sell, provide or permit alcohol at your event, you must confirm with the Department of Racing, Gaming and Liquor (www.rgl.wa.gov.au) if a license is required and obtain one if necessary.

All alcohol must be served and consumed legally, in a responsible manner.

Edwards Wines, are Scitech’s preferred wine supplier and has established a reputation as a premium Western Australian wine producer. To find out more about Edwards Wines go to www.edwardswines.com.au or simply request Edwards Wines when placing your catering order.

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Terms and conditions

Download the PDF. Last modified December 2015

BOOKING CONFIRMATION
Scitech requires a deposit of $200 to secure the booking, as tentative bookings will be held for 14 days only. Signing this contract and/or payment of a deposit is your acceptance of the following terms and conditions.

CANCELLATIONS
If cancellation occurs within fourteen days of the event, 50% of the agreed venue hire cost is payable. The deposit is non-refundable and non-transferable if cancellation occurs within eight weeks of the function date. If no deposit is received the booking date will be released, however the Functions Coordinator will make an effort to contact the client prior to canceling the event. 

CATERING
Catering arrangements are to be organised by the client. Scitech must be notified of catering arrangements no later than 5 days prior to the event. 

FINAL DETAILS
To ensure that your event is of the highest standard, we require confirmation in writing. Final details including beverages/liquor licenses, catering and guest numbers must be provided no later than 5 days prior to the event.

DELIVERIES
The Functions Coordinator must be notified of all deliveries beforehand. Deliveries should be marked with the name and date of the function and addressed to the Functions Coordinator.

FEES
The balance of the account is to be finalised no later than 14 days from the invoices date, which will be issued after the function. Function fees are subject to change and Scitech reserves the right to alter fees at its discretion. Every attempt is made to honour prices as printed, however prices may be altered where we incur a cost increase due to circumstances beyond our control. For example, larger than anticipated guest numbers, last minute request for use of PA etc. Any change in price will be advised within 30 days. All prices are GST inclusive.
Payments can be made by cash, online transfer, cheque, VISA, Bankcard or Mastercard. Please make cheques payable to Scitech. 

VENUE CAPACITY: SCITECH, THE SCIENCE THEATRE AND THE PLANETARIUM
Scitech has a maximum capacity for functions of 600 people (Science Theatre seats 144 people and the Planetarium seats 175 people). Additional numbers will not be admitted. Please note that additional costs apply for hire of the Planetarium and children under four will not be permitted into Planetarium live or full-dome shows. Please ask your Functions Coordinator for further information.

Standard functions or fundraisers using Scitech’s exhibition spaces are for up to 300 guests. Events with 301-500 guests will be charged an additional $250 and events with 501 – 600 guests will be charged an additional $350.

Events in Scitech Foyer and Theatre are for a maximum of 144 guests and those in the Planetarium are for a maximum of 175 guests.

DAMAGE AND INSURANCE 
Scitech will not accept responsibility for loss or damage to equipment or merchandise left on the premises during events. Damage to the building or property, caused by the client will be the responsibility of the client and the client will be charged the replacement or repair costs, to a maximum limit of $10,000.

EVENT DURATION
The function time is three hours only. An additional half an hour setup and pack-down time is inclusive in the cost. Any additional time will be charged to the client to cover additional staff and security costs. Functions after midnight will incur additional costs.

LIQUOR LICENSE
In all cases where there will be alcohol on site for an event, Scitech’s Function Coordinator must be notified in writing, no later than 5 days prior to the event.

All alcohol must be served and consumed legally, in a responsible manner.

Scitech is not a licensed venue. If you intend to sell or provide alcohol at your event, a liquor license must be obtained from the Department of Racing, Gaming and Liquor (www.rgl.wa.gov.au). Your Functions Coordinator must be notified when you apply for a license and provided a copy once it has been granted prior to the event. If you chose to allow your guests to BYO alcohol, whilst a license may not be required, Scitech must still be notified in advance. Scitech will assume no responsibility for the sale, supply or consumption of alcohol at events on its premise. Scitech’s Function Supervisors will work closely with the client to ensure the safe and smooth running of their event. However the Function Supervisor reserves the right to; prevent intoxicated or disruptive guests from continuing to drink, ask them to leave the premise, ask for the supply/sale of alcohol to cease, and in the most severe of situations, close the event.

SMOKING
Scitech is a non-smoking venue.

EQUIPMENT HIRE
Hire of trestle tables (8), tablecloths (4 free of charge), drink tubs (8), urn (1) and bain-maries (2) are inclusive in the function cost. A portable PA system ($250), staging ($400), LED par can lights ($25 each) and additional table clothes ($15 each) are also available at an additional cost. Please contact your Functions Coordinator for further information. Clients are financially responsible for any damage to this equipment, by themselves or guests during the function.

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