Ear Explorers – The Kids Research Institute Australia

As a Parent/Guardian (you) of a The Kids Research Institute Australia Junior Scientist

student (Junior Scientist), by accepting these terms and conditions

you acknowledge and agree to the following:

1. You will ensure the Junior Scientist arrives at Scitech on time and is picked up on time. Junior Scientists must be signed in and out of this event by an adult.
2. Parents do not have to remain present during the workshop. However, we do request that you remain in the vicinity of Scitech so that you are available in the event of an emergency. You will need to provide a mobile phone number that will enable you to be contacted or your junior scientist to be collected if necessary, during the duration of the workshop. Should you wish to stay for the duration of the workshop, please let our team know on the day.
3. You confirm that your Junior Scientist can follow clear instructions, remain calm and quiet when asked to do so; and will treat other Junior Scientists and staff with respect and courtesy.
4. If the Junior Scientist’s behaviour puts them or others at risk, you acknowledge and accept they will be removed from the workshop, and you will need to collect them in a timely manner upon request.
5. We discourage the consumption of food during the workshop. If Junior Scientists wish to bring a drink bottle containing water to the workshop, they may do so, however it is their responsibility to ensure their drink bottle does not get lost.

Enrolment in the Workshop

6. A completed enrolment form and full payment is required prior to the commencement date of the workshop. A Junior Scientist’s place in a workshop is not confirmed until full payment is received. All payment and workshop registration must be made through Scitech according to their payment processing options. We reserve the right to limit the number of participants in a workshop.
7. A person is not permitted to take the place of a Junior Scientist in a workshop for any reason without the full knowledge and consent of The Kids and all required forms being completed.

Workshop Cancellation

8. The Kids reserves the right to cancel any workshop up to 24 hours before the start time. Scitech or The Kids Research Institute will call you to notify of the cancellation. If your workshop is cancelled, you will be offered either a refund or to transfer your ticket to another workshop at a different time.
9. Refunds to a workshop run by The Kids can be provided if 48 hours’ notice is given. Please contact bookings@scitech.org.au or phone 08 9215 0740 during weekday business hours to cancel your booking and receive a refund.

Privacy and photo consent

10. Protecting your privacy is very important to us. The Kids will treat your and your child’s personal information in accordance with our privacy policy: https://www.thekids.org.au/legal/privacy/. Please review our privacy policy to understand how we use and disclose any personal information you supply to us.
11. While attending a workshop, a Junior Scientist may be photographed or filmed on video by The Kids. You agree that such photos and footage may be used by The Kids for promotional purposes, including but not limited to inclusion in printed materials such as brochures and newsletters and displayed on The Kids’ website and social media pages, such as Facebook, Instagram and YouTube. Junior Scientists are not themselves permitted to take videos or photographs that include other Junior Scientists. You should notify The Kids staff at the start of the workshop if you do not consent to your child being photographed/filmed and may withdraw permission for photos and/or footage of your child being used at any time. However, we cannot guarantee that photos and/or footage that have already published will be fully removed from circulation.
12. Contact information supplied by you to The Kids relating to a workshop will not be disclosed outside The Kids without your express consent, except where required by law. The Kids does not retain any credit card information provided by you.
13. By purchasing a ticket to the workshop, you agree to be contacted by us and join our mailing list. You’ll be the first to hear about our latest discoveries, news, events, and how to get involved in research that makes a difference to the lives of children around the world. Your data will be used in line with our Privacy Policy If you do not wish to be contacted or join the mailing list, please contact schools@thekids.org.au.

Indemnity

14. If a Junior Scientist has an existing medical condition, allergy or disability that may affect their participation in a workshop, it is your responsibility to notify The Kids of all the necessary details at the time of enrolment. This includes any allergies to latex (balloons) for Junior Scientists attending the workshops ‘Power of Our Lungs’, ‘Ear Explorers’ and ‘Get Your Heart Pumping’.
15. While we will do our best to accommodate any special needs or allergies that are notified to us, we cannot guarantee this, including that any consumables and equipment supplied will be allergen-free. In the event of an injury to, or illness of, a Junior Scientist occurring during participation in a workshop, you consent to The Kids arranging any medical treatment that The Kids considers necessary.
16. You agree to indemnify and release The Kids against all actions, suits, claims, and demands (including costs) for personal injury or property damage suffered by your Junior Scientist while participating in the workshops.

Updates to Terms and Conditions

17. The Kids reserves the right to update and amend these Terms and Conditions from time to time.
18. The Kids will provide notification of all changes by posting them on its website.
19. Unless otherwise stated, amendments will be effective thirty (30) days after the posting of the amended Terms and Conditions on The Kids’ website and will become binding on you and each Junior Scientist upon your continuing participation in any workshop